18 Google calendar life hacks to organize your life

Google calendar life hacks to organize your life

Google calendar life hacks to organize your life
Google calendar life hacks to organize your life


Google Calendar is a powerful tool that can help you organize your life in many different ways. I’ve been using it for years, and I’m still finding new things that make my life easier. Here are some of the best Google calendar hacks you can use right now:

Create multiple calendars

One of the best ways to keep track of your day is by using multiple calendars. You can create a calendar specifically for work, one for home tasks and even one for your schedule at the gym. The best thing about multiple calendars is that they can be shared with others who use Google Calendar or other compatible apps like Outlook and Apple Calendar. This way you can keep everyone involved in the same loop when it comes to planning events or getting reminders set up on time.

Set up recurring events

Recurring events are a great way to keep track of things like weekly meetings, birthday reminders and regular housework. These events can occur on specific days at the same time each week. To set up a recurring event in Google Calendar:

  • In Google Calendar, click Add > Event (or press CTRL + ALT + A).
  • Enter your event details and click Save. You’ll see an option to “Repeat this event.” Click it to begin setting up your recurring event:

You’ll now see an editable box that lets you choose how often the recurring event occurs. This includes options for every day of the week (Monday through Friday), every weekday except for one day (e.g., Monday through Friday except for Thursday), every weekend day or just once per month:

If you don’t want any exceptions, mark “Every Day” from the drop-down menu beneath “The first time.” Then select either “Same Time Every Week” or “Repeat this date every week” from beneath “When.” Finally, pick a start date under When should this repeat?

  • If none of these options work for your needs—for example, if it’s not possible to pick out specific dates in advance—there’s still hope! Click Advanced Options at bottom right corner of screen and then Change frequency under ‘Remind me about:’ section before choosing when you’d like these reminders sent out:

Assign color codes to different categories of events

One of the best ways to keep your calendar organized and easy to use is by assigning color codes to different categories of events. This allows you to see at a glance what events are coming up, which ones have passed, and what you have done in the past.

For example, if you are teaching a class this semester, you might assign green dots for every day that class is scheduled. This way when someone asks “What’s next on your schedule?” you can instantly say “Well it looks like I have my class Mondays through Thursdays from 1-3pm for the next three months.”

You can also use colors for different types of meetings: red dots indicate all-day meetings; yellow indicates short breakfasts or lunches; blue indicates afternoon breaks with coworkers or friends; purple indicates evening events like dinner parties and movie nights with family members; grey indicates days off (or vacations).

Add events by voice

If you’re not a fan of typing in events, the “add event” option is for you. Simply tap on this button, which looks like a plus sign with a calendar icon in it and type in the name of your event. Make sure to remember that events added this way will be saved on your Google Calendar only—you’ll need to subscribe to them through your Gmail and Google Calendar account if you want them on all devices.

If you’re feeling more talkative than usual, there are two additional ways to add events via voice: The first is called “add event by voice.” Use this option when driving or doing housework (or anything else where it would be awkward for others around you if they heard what was being said). You can also say something like “OK Google” followed by specific commands such as “Add meeting at 5 p.m.,” “Create an appointment with Bob Smith tomorrow at noon” or “Set up my dentist appointment next Friday morning.”

Set reminders for birthdays on Facebook and other social media

You can also set reminders for birthdays on Facebook, Twitter, and other social media.

You just have to give Google Calendar permission to access your account on these platforms. First, log in to your Google account and go to the Google Calendar page. Then click on “Calendar Settings” in the left-hand sidebar and check “Enable invitations” under Birthday reminders (see below). This will allow you to either send an invitation via email or add people as attendees just by clicking “Add birthday calendar event” at the bottom of their posts on social media that mention their birthdays (you can customize this option by going here).

Use the Google Assistant to create reminders and add them to your calendars from your smartphone.

You can also use the Google Assistant to create reminders and add them to your calendars from your smartphone. All you have to do is say “Hey Google,” then ask it to remind you of something at a certain time, or even on a particular day. For example, if you want to be reminded about an upcoming birthday next week, simply say: “Hey Google, remind me of my friend’s birthday next Thursday.”

You can even use voice commands on Facebook Messenger and other social media platforms. For example: “Hey Google, remind me of {Friend’s name}’s birthday next Friday.” The same goes for adding events via email or SMS too—you just need the details (who it’s with/where/when) and voila!

Use Google Assistant to read out your schedule for the day.

The Google Assistant is an awesome way to remind yourself about important events. If you want to see what’s on your calendar for the day, just say:

“Hey Google, show me my schedule.” This will create a notification at the top of your phone with all of your scheduled events and reminders. You can also ask it to read out all of your calendar events for the week by saying “Hey Google, tell me what’s coming up today,” or even set reminders for upcoming birthdays on Facebook and other social media websites by saying “Hey Google, remind me to wish [person] a happy birthday.”

Add weather information in your calendar to have a complete picture of what to expect whenever you leave the house.

There are a few ways you can add weather information to your calendar. The first is by adding it to an individual event.

If you have an upcoming meeting, for example, and want to know what the weather will be like when you arrive at work or school, add a note about the temperature and other details like precipitation or humidity levels. You could also add weather information directly onto your daily schedule if you’re not sure how long it’ll take for you to get somewhere.

Another way is by adding it as part of a location address in Google Maps: Instead of writing down “Oakland airport,” just type in “Oakland Airport (weather)” instead—and then hit enter! This will show up as a separate tab on its own page inside Google Maps where all relevant details will be displayed: flight times, temperatures outside, traffic conditions during rush hour (if applicable), etcetera…

Make use of custom notifications and time zones when you are travelling.

If you’re traveling, custom notifications can help you stay on top of your schedule. By using the “time zone” feature, you can set up a new time zone for yourself and inform others about it. This way, everyone will know when to expect your response and feel less pressure to reach out.

Notification settings are also useful when travelling abroad because they allow you to set notifications for events that occur in other locations – this could include reminders from colleagues or family members who don’t live nearby so that they know how best to communicate with each other even if one person is away from home at the moment!

Enable ‘Find a time’ feature to automatically find an available time slot when scheduling a meeting with more than one person.

When you’re scheduling a meeting with more than one person, Google Calendar will automatically suggest available times to schedule your event. The system will look at when the attendees are free, then find the best time slot that works for everyone. This feature can be really helpful if you have multiple events happening throughout your week (or month).

  • It won’t suggest times that are too close together or far apart.
  • It won’t suggest times that are too early or too late in the day.

Always have your calendar open in a tab.

There’s nothing worse than trying to find a specific event in your calendar, only to discover that it was months ago and you had forgotten about it entirely. To avoid this scenario, always keep your calendar open on its own tab. This way you can see what events are coming up at a glance and have them readily accessible for quick additions or edits.

You can also sync your calendars across multiple devices so they’re always accessible no matter where you are or how many different platforms you use.

If you want to make sure that no matter what device is in front of you, whether it’s an old phone with seemingly limited functionality or a brand new laptop with modern features like multi-user support and finger tracking (weird as that may be), Google Calendar will work exactly the same every time.

Use the “My Day” option to keep yourself on track and view your day at a glance.

My Day is a new feature that shows you your schedule for the day in a single view. My Day, which is available on the web and mobile, shows you all your events for the day, including recurring ones. You can customize My Day to show only certain types of events or even specific people who are involved in them. If there’s something coming up that has nothing to do with any existing calendar entries—say, an errand you need to run—you can simply create an extra event from scratch in My Day and add it to your schedule.

Go to settings and enable the “drive” integration

  • Go to the settings section of your Google Calendar account, then click on “Calendars” and select “Sharing”.
  • In the top right corner of the screen, click on “Add a shared calendar”.
  • Click on “+ Add Calendar”, then type in your friend’s email address or invite them via email/SMS from their Gmail account.
  • Once they’ve accepted your invitation, you’ll be able to see their calendar inside yours!

Create separate calendars for work and home

If you’re looking to streamline your life, it’s important to separate your work and personal calendars. This way, you can keep your work life separate from your home life.

How do I set up a second calendar?

Head over to settings and then “calendars.” From here, click on the “+” button in the top right corner of the page. You’ll be prompted to choose between “other” or “personal” calendars before you’re able to give it a name and select which account(s) this calendar will be associated with. Once that’s done, create as many different accounts as necessary for each area of your life: work, home, etc., or any other areas that might warrant their own separate calendars (like if you have several different jobs).

Use “goals” to help you achieve your fitness and creative goals.

Goals are an awesome way to stay motivated and reach your fitness and creative goals. If you want to get the most out of this feature, set up a goal that aligns with what you’re trying to achieve. For example, if you want to learn how to play guitar, create a “practice guitar” event in your calendar. Then every week or two, add more events under that category until you feel confident enough with the instrument! In addition, use goals as personal milestones for yourself and others. You can even turn them into recurring events so they pop up every time they need attention (e.g., “pay rent”).

Set recurring events to make sure you never miss an important meeting again.

Setting recurring events is a great way to ensure you never miss an important meeting again. By setting up a reminder for yourself a few days before the event, you’ll always be prepared and on time. If there’s any uncertainty over when it occurs or if you can’t be present on specific dates (like holidays), use the repeat option to ensure that your Google Calendar won’t forget about this event!

Use “suggested events” to get the most out of your calendar app.

Calendar apps are great for organizing your life, but they’re not the only way to do so. Your Google Calendar can suggest events based on the same information that you enter into it—like when you add a meeting or appointment, what day of the week it will happen, and how long it lasts.

Google Calendar can also tell you about other events happening on this day, like birthdays and anniversaries of people in your contacts list. You can easily add these suggested events to your calendar so that they show up right alongside everything else in one place without having to search through emails or texts for details about the event!

Share your schedule with coworkers and family members to plan events together and avoid scheduling conflicts.

Another way to use Google Calendar is to share your schedule with coworkers and family members. The “shared calendars” feature allows you to share a calendar with other people and then they can add events on your shared calendar. This way, you have one location where you can all see each other’s schedules and plan events together. You can also control who can edit the shared calendar by setting up “calendar permissions” for each person that has access to it.

You can set up a shared calendar for just yourself or for multiple people at once using the “create new calendar” button in the left sidebar of Google Calendar when logged into your account (or from within any existing calendar). Then click “Share” under any event on that day’s agenda so others will be able to view this information without having their own copy of it in their personal calendars on Google Apps or Apple iCloud accounts.

Google calendar is a powerful tool you can use in a lot of different ways

Google Calendar is a powerful tool that you can use in many ways. Here are some life hacks to help you organize your life using Google Calendar:

  • Use it to plan your day. You can use Google Calendar as a daily planner by adding events and tasks, such as work meetings and to-dos, so that you stay on top of things throughout the day.
  • Share your schedule with coworkers or family members. If you need help keeping track of your appointments or if someone else needs to know about them, sharing them with others on Google Calendar will make the process much easier for everyone involved. This can also be helpful if other people have access to the same information as well—for example, making sure that a coworker has all information they need when they’re covering your shift at work allows everyone involved greater flexibility because scheduling conflicts won’t happen.”


We hope that you now feel more confident in your use of Google Calendar. It’s one of the most popular productivity tools available, and not just because it allows you to create events quickly and easily. One of the best things about using Google Calendar is how customizable it is; there are so many options to choose from when setting up your personal schedule that it can be difficult to know where to start!

With all these different ways of organizing your life with Google Calendar, there’s no reason not to try at least one or two out for yourself. Who knows? You might end up being more organized than ever before!

Also Read: Make money online with google maps

Leave a Comment